Back-to-School Details

2021-22 Calendar

Please note that the downloadable pdf calendar below is subject to change and will not be updated after the start of the school year. Any changes to events will appear on the website calendar. Updates and reminders will also appear in the weekly email newsletters (EMES Notes and the EMS Blazin' Bulletin).

Forms

The following online forms must be filled out prior to the beginning of the school year. All of these forms are optional. Complete them based on your family's needs. Contact the front office with any questions.

Student Handbook

This is our guide for working and learning together! Please review it with your student before the start of the school year. Hard copies are available upon request.

Daily Schedule: 2021-2022 K-12 Daily Schedule (downloadable pdf)

This downloadable schedule detailing when each class period takes place during the day may be adjusted during the year to accommodate special events. Please refer to the weekly email newsletters, EMES Notes (elementary) and Blazin' Bulletin (middle and high), for schedule changes. 

Morning procedures:

  • Classes for students K-8 begin at 8:30 a.m.
  • Classes for students in grades 9-12 begin at 8:45 with a "Zero Block" option at 8 a.m. for orchestra and choir.
  • Elementary students should be dropped off at the bridge between the two campus buildings, beginning at 8 a.m.
  • Students grades 6-12 may arrive at 8:15 a.m., and go to first block classroom.
  • Middle school students should be dropped off and enter through the auditorium entrance behind of the upper building.
  • High school students should enter through the front entrance. Those who drive should park in the dining hall parking lot. Those who are dropped off should be dropped in the front loop. 
  • Student drivers with a middle school rider should park in the auditorium parking lot and enter through the auditorium entrance along with their middle school rider.
  • Students who bike to school can lock their bike during the day:
    • by the gym entrance (and enter the front door)
    • behind the school in a covered area near the loading dock (and enter the auditorium entrance)
    • at the dining hall and enter through the front door. 

Afternoon procedures:

  • School ends at 3 p.m.
  • Students must leave the school by 3:15 unless they are staying for an after-school activity.
  • Students in the elementary division can sign up for After School Care

Parent & Student Account Access & Information

These links and services are accessible through the Parent Portal, available year-round from the home page. Save it for quick access whenever you need to check on your students’ assignments, grades, tuition information, and more.

  • Schoology: (replaces Unified Classroom) Information coming soon on this new tool for viewing student grades and assignments.
  • FACTS - We use the FACTS Management Company to manage tuition accounts, financial aid processing, and billing. Log in to view details of incidental charges and school fees. Change or update your bank information and notification settings. All parents were directed to create a FACTS account during spring registration. Contact Susie Hardy in the business office with questions.
  • MealTime - We use MealTime to maintain lunch accounts. MealTime balances are imported monthly into our FACTS billing system so that you do NOT need to add money to your student’s MealTime account. This year, lunches are provided free of charge for all students through a federal government grant and students will be charged only for extra servings and ice cream. Creating an account is OPTIONAL, but allows you, the parent, access to see all the lunch activity for your student in one place.  Contact Chris Eberly in the business office with questions.

From Joanna Moyer Diener, Health Coordinator

Please have all updated records and forms mentioned below to the Front Office as soon as possible. Actual medications can be dropped off in the office on the first day of school.

From the Virginia Department of Education:

The Virginia Department of Education (VDOE) encourages school divisions to communicate the importance of getting immunizations and physicals required for school enrollment to parents or guardians of school-age children. Although the COVID-19 pandemic initially disrupted or limited services offered by local health departments and providers, the Virginia Department of Health (VDH) and the American Academy of Pediatrics (AAP) recommend that parents proceed with well-child physicals and immunizations through their local health care providers. Planning ahead to complete these state requirements for school enrollment will ensure a smooth and safe start when schools reopen.

Immunizations:

Please make sure that your child’s immunizations are up to date before the school year begins, and that you have submitted an updated immunization record to the school. Please be certain that we receive documentation of this immunization before the school year starts. There are some important changes for immunization requirements for this year, particularly for rising kindergartners, rising 7th graders, and rising seniors. Please see this graphic.

COVID-19 vaccines are highly recommended, but not required. The more students who are vaccinated against the virus, the safer the entire community. If your child's COVID vaccine is noted on his/her immunization records, we are glad to have that on file, however documentation is not required.

Screenings:

Since we are not a full service school health clinic, we do not necessarily have all of the hearing and vision screenings completed in other schools. When your child goes to the provider for a physical exam, we encourage you to ask about having their hearing and vision screened. 

Medications:

First, If your student will need to take any medications during the school day, please note that these must be stored in the Front Office, where students can come as needed to take them. All medications must be clearly labeled, in their original container and a Medication Authorization Form must be completed. A physician /provider signature is required on this form if  the medication is to be given longer than 10 working days, if the package states “Consult Physician” or if there is a discrepancy between parents’ instructions and label/ packaging instructions. A physician signature is always required for Epipens, inhalers, and medications for diabetes.

Additionally, as required by law, any students who have asthma and have an inhaler at school, or severe anaphylaxis/ allergies and an Epi-pen must also complete an Action/Emergency Care Plan, including a provider’s signature. Students who have diabetes need to submit a Diabetes Medical Management Plan (DMMP). These forms must be completed and submitted annually. If applicable to your student, please submit these completed forms to school along with the prescription inhaler or epinephrine auto-injector: 

We hope this information helps you to have enough time to discuss this with your provider, and get any needed signatures. If your provider has a standard form they use with the same information, that could be submitted instead. Providers are accustomed to having to submit this information to schools, and often can fax it to us after they have signed it. Our fax number is 540-236-6028.

Please feel free to contact us with any questions, and many thanks for your cooperation and collaboration!